Skip to content
Postivate

Teams and approvals

Social media approvals, before anything goes out.

Bring your team and clients in, give each person the access their job needs, and require an approval before publishing. Reviewers approve or send posts back with a comment, and every approval covers exactly what they saw.

Start your 7-day free trialHow approvals work
  • Pro and Business
  • Unlimited team members
  • Clients approve too

Approvals

One approval required from Jordan Reed, Kara Lee · authors can’t approve their own posts

Needs my review 2Submitted by me
  • EHEmma Hayes · revision 2Pending

    Autumn collection teaser

    Our autumn collection lands Thursday at 10:00. Five new colors, the same relaxed fit.

    “Swapped in the warmer photo from the brand deck.”

    for Thu, 10:00Approve
  • BCBen Carter · revision 1Pending

    Weekend opening hours

    Open late this Saturday for the autumn launch. Come by after six!

    “Can go out Friday morning.”

    for Fri, 09:00Approve
Team members
Unlimited
on Pro and Business, no seat billing
Roles
3
Manager, Editor, Viewer
Approvers
Your pick
anyone with “Can approve”
Notifications
Email & push
in the app, your inbox and your devices

Approval rules

Decide who signs off, per workspace.

Turn on approval for the workspaces that need it and leave it off where a team publishes on its own. Then choose who can give the approval: specific people, the client, organization owners and admins, and whether authors can approve their own work.

  • One approval before publishing, from anyone with “Can approve”
  • Make the client the only approver by turning off owners and admins
  • Authors can’t approve their own posts, unless you allow it
  • A reviewer needs access to every channel the post goes to

Approvals

Northwind Café · workspace settings

  • Require approval before publishing

    When off, authorized editors schedule and publish directly.

  • Organization owners and admins can approve

    Turn off when only specific people, such as the client, should approve here.

  • Authors can approve their own posts

    Off is recommended for real review.

Can approve now (1)

  • Kara LeeClient

Review

Send it back, fix it, approve it.

Reviewers see each post in “Needs my review” with its preview, channels, requested time and the author’s note. They approve it in one click, or send it back with a comment that says what to change. Each round is a new revision, and the post’s approval history shows every one.

  • Approved posts are queued for the requested time on their own
  • “Request changes” always comes with a comment for the author
  • Authors follow their posts under “Submitted by me”
  • Approve from the queue, the post page or the overview

Approval history

  1. Revision 1

    Changes requested

    Requested by Emma Hayes · Mon 09:12

    Jordan Reed requested changes

  2. Revision 2

    Approved

    Requested by Emma Hayes · Mon 11:40

    Jordan Reed approved

  3. Revision 3

    Pending

    Requested by Emma Hayes · Tue 08:05

    Waiting for a reviewer

Revision 3 changed the post, so the approval of revision 2 doesn’t carry over.

1

Approvals cover one revision

Every content change creates a new revision. An approval is tied to the revision that was reviewed, so nothing edited afterwards slips out unseen.

2

Edits go back for review

Change an approved or pending post and it needs a new approval before it can be scheduled. Moving it to another time keeps the approval.

3

The same rules everywhere

Approval applies in the dashboard, over the REST API and through AI agents on MCP alike. There is no side door.

Roles and access

Exactly the access each job needs.

Three workspace roles cover who does what, and approving is a separate switch you give per person. Limit someone to some channels, and invite clients as guests who only see their own brand.

  • See posts and the calendar

    • Manager
    • Editor
    • Viewer
    • Client

  • Comment on posts

    • Manager
    • Editor
    • Viewer
    • Client

  • Approve posts, when “Can approve” is on

    • Manager
    • Editor
    • Viewer
    • Client

  • See analytics

    • Manager
    • Editor
    • Viewer
    • Client· If you allow it

  • Create, edit and schedule posts

    • Manager
    • Editor
    • Viewer
    • Client

  • Write with AI and generate images

    • Manager
    • Editor
    • Viewer
    • Client

  • Use the content library

    • Manager
    • Editor· View and upload
    • Viewer· View
    • Client

  • Publish now and delete any post

    • Manager
    • Editor
    • Viewer
    • Client

  • Connect and manage channels

    • Manager
    • Editor
    • Viewer
    • Client

  • Approval rules, Brand Profile, settings

    • Manager
    • Editor
    • Viewer
    • Client

  • Invite people to the workspace

    • Manager
    • Editor
    • Viewer
    • Client

In the organization

Owner

Everything, including the plan and payment, transferring ownership and deleting the organization. There is one owner.

Org admin

The team, workspaces, API keys and webhooks, and Manager access in every workspace. Sees billing and invoices but can’t change the plan.

Member

Works only in the workspaces they’re invited to, with a role in each. Sees organization totals for those workspaces only.

Inside a workspace, a manager can also limit which channels each person can post to.

Activity

Who did what, people and robots alike.

Every change is recorded with who made it, as it happens. Posts created through an AI assistant are marked with the app that did it, and API keys show up as themselves, never as the person who made them.

  • Recent team activity on the workspace overview
  • A history for every post, revision by revision
  • Each member’s recent actions and contributions on their page
  • Comments on every post for the team, clients included

Team activity

Alder & Co. · everything that changed, and who changed it

  • JRJordan Reed approved revision 2just now
  • JRJordan Reed connected LinkedIn12 min ago
  • AMAlex Morgan requested changes1 hour ago
  • BCBen Carter submitted revision 1 for approval3 hours ago
  • Website CMS key scheduled for 2 destinationsAPI keyyesterday

Notifications

The right person hears about it.

Reviewers hear when a post needs them, authors when it’s approved or sent back, and the author when a post fails or a channel needs reconnecting. In Postivate, by email, and as push notifications on computers and phones.

  • Choose per type what shows up in the app and what comes as push
  • Works in the browser, with no app to install
  • On iPhone and iPad, after adding Postivate to the Home Screen
  • One notification list across every workspace you work in

9:42

Tuesday, 7 October

  • Postivatenow

    Emma Hayes asked for your approval

    Autumn collection teaser

  • Postivate9:41

    Jordan Reed approved your post

    Weekend opening hours

  • Postivate8:15

    Reconnect Instagram · alderandco

    Scheduled posts to this account can’t publish until it’s reconnected.

Agents and API

Automation that respects your review.

  • API keys never approve

    Keys can create and schedule within their permissions, but approving is always left to a person.

  • AI apps ask first

    An assistant connected over MCP acts as the person who connected it. Approving is a separate permission, off unless they turn it on.

  • Approval webhooks

    Get approval requested, approved and changes requested events in your own tools, for all workspaces or selected ones.

Working with clients and several brands? See Postivate for agencies.

Teams FAQ

Teams and approvals, answered.

How does the approval workflow work?

Turn on “Require approval before publishing” for a workspace. Authors then submit a post for review, with an optional note and the time they want it to go out. A reviewer approves it or requests changes with a comment. Once approved, it’s queued for the requested time; if no time was set or it has passed, the author schedules it.

Who can approve posts?

Anyone you give “Can approve”, in any role, clients included. Organization owners and admins can approve too, unless you turn that off so only specific people, such as the client, approve. Authors can’t approve their own posts unless you allow it. A reviewer also needs access to every channel the post goes to.

What happens if a post is edited after it was approved?

Every content change creates a new revision, and an approval only covers the revision that was reviewed. Edit an approved or pending post and it needs a new approval before it can be scheduled. Moving a scheduled post to another time keeps its approval.

How many approvals does a post need?

One. Each workspace either requires one approval before publishing or none. You choose who can give it.

Do approvals apply to the API and AI agents?

Yes. The same rules apply in the dashboard, over the REST API and over MCP. API keys can never approve posts. An AI app acting for a person can approve only if that person can and explicitly allowed it when connecting, which is off by default.

What roles are there?

Manager runs a workspace: channels, settings, approval rules, the Brand Profile and who has access. Editor creates, edits and schedules posts and uses AI. Viewer reads posts, the calendar, the library and analytics, and can comment. Approving is a separate switch you give per person. Owners and admins of the organization work in every workspace.

Can I limit which channels someone posts to?

Yes. Give a team member access to all of the workspace’s channels or only some. Publishing and approving both need access to every channel the post goes to.

How does my team hear about things?

In Postivate, by email, and as push notifications in the browser on computers and phones (on iPhone and iPad, after adding Postivate to the Home Screen). Reviewers hear when a post needs them, authors when it’s approved or sent back, and the author when a post fails or a channel needs reconnecting. Emails that come within a few minutes of each other arrive as one. Everyone picks which ones they get, and how.

Can I see who did what?

Yes. Every change is recorded with who made it: people, API keys and AI apps, marked as such. The workspace overview shows recent team activity, each post has its own history by revision, and each member’s page lists their recent actions.

Do we pay per team member?

No. Pro and Business include unlimited team members and clients with no seat billing. Starter is for one person.

Your next week of content, planned by Friday.

Connect your channels, invite your team and publish your first post today. 7 days free, no credit card.

Start your free trialSee pricing